Can you put a patients name on a fax cover sheet?

Can you put a patients name on a fax cover sheet?

First of all, do not use the patient’s name or other PHI in the subject line on the fax cover sheet. I recommend listing a contact person and their phone number; it displays more of a sense of urgency if the incorrect fax is received.

What information is needed on a fax cover sheet?

What Should a Fax Cover Sheet Include?

  • Date/Time.
  • Sender’s company info — company name, address, phone number, and fax number.
  • Sender’s contact information — name, email address, and direct phone number.
  • Recipient’s name and fax number.
  • Number of pages.
  • A short message to the recipient (optional)

Is faxing medical records a Hipaa violation?

Answer: Yes. The Privacy Rule allows covered health care providers to share protected health information for treatment purposes without patient authorization, as long as they use reasonable safeguards when doing so. These treatment communications may occur orally or in writing, by phone, fax, e-mail, or otherwise.

What do you write on a fax cover sheet When sending a resume?

When faxing a cover letter, what goes on the fax cover sheet is the number of pages you are sending, the company name and the recipient’s name, plus your contact name, phone number and the date.

Does HIPAA require a fax cover sheet?

There is no official HIPAA cover sheet but the cover sheet should contain the following information to be considered HIPAA compliant: Date and Time Fax sent. Receiver name and fax # Sender name, organization and phone #

Are all faxes HIPAA compliant?

All faxes that contain PHI must have HIPAA approved cover pages. Be sure to prepend it to all outbound faxes that contain PHI. Do not use standard fax cover pages that come with MS Word.

Do all faxes need a cover sheet?

Cover sheets are optional in fax marketing. Their intended purpose is to identify the sender and provide some contact information, as well as to state the intended recipient and their information. Most fax cover sheets are fairly plain and straightforward, but some do feature design elements or additional information.

What does re mean in a fax cover sheet?

CC: stands for carbon copy. IE that you are sending a copy of the same fax to these other people. RE: stands for reply, as in a reply fax to some other fax or communication.

What happens if you send a fax to the wrong number?

Sending a fax to the wrong number can be embarrassing or a waste of time, but it’s usually not cause for panic. Most mistaken recipients aren’t jerks who will misuse information. They will probably just throw away the fax.

What is CC on a fax cover sheet?

“CC” is an abbreviation for the outdated carbon copy. Carbon copies were those pink and yellow sheets that are intended to make multiples of paperwork quickly. In the case of a fax, it is meant as another recipient.

What does re mean on a fax cover sheet?

How to make your fax cover sheet HIPAA compliant?

In order to be HIPAA compliant, your fax cover sheet should also include the following items: 1 Date and time sent 2 Recipient’s name 3 Recipient’s fax number 4 Sender’s name and organization 5 Sender’s phone number 6 HIPAA fax disclaimer

What does a confidential fax cover sheet mean?

The sheet of paper we attach with the fax document for sharing information is known as confidential fax cover sheet which is completely private and not allowed everyone to read or open it.

Where to place the cover page on a fax?

Place the page on the tray so that the cover page will transmit first. Most of the fax machines have an input tray or slot to receive the document to be transmitted. Be always sure you orient the document according to the instructions that are mainly found on the machine.

How to write a cover letter for a fax?

Start with writing a cover letter for the document you intend to fax. Add your name and contact information, the name and phone number of your recipient and the number of pages of the fax. Then plug the fax machine power cord into an electrical outlet.

What should a HIPAA fax cover sheet contain?

The HIPAA regulations do not specify exactly what information a fax or fax cover sheet containing patient information should contain. However, to ensure both the privacy and security of patient protected health information (PHI), covered entities should implement measures to prevent unauthorized or accidental disclosure of PHI that is faxed.

How to write a fax cover sheet step by step?

So here is the answer: Launch MS Word. Click the File tab. Then click New. Double click the faxes button. Scroll through the fax templates and double-click one that will be right for your own template.

How do you write the fax number on a fax?

Write recipient fax number and then a colon. Fill in this line with the right fax number where you are sending the fax. After that write down the number of pages of the fax including the fax cover sheet, followed by a colon. Count the number of pages that you are faxing and add one of the fax cover sheets. Enter the number on this line.

What kind of information can be transmitted by fax?

Patient medical records, billing records, lab reports, and other sensitive medical information may be transmitted via fax. These documents contain protected health information, which may consist of (among other PHI): Patient Social Security numbers. This information, as PHI, must be protected from accidental or unauthorized use or disclosure.